Registering team officials

In this guide, we will cover searching for team officials (such as coaches or athletic therapists) within COMET, and registering both existing and new COMET team officials to your club.

Search if a team official is already in COMET

To maintain a clear history of team officials and to prevent duplicates of the same team official, we start by seaching for them.

Finding the search console

Click on the Coaches and Staff tab in the left sidebar to open a list of options.

Click on Search coaches to open up the console on another page. This would include roles such as Head Coach, Assistant Coach, Goalkeeper Coach, Physical Trainer, and Athletic Trainer.

For other staff roles such as Doctor, Physiotherapist, and Equpiment Manager, click on Search club staff instead.

A zoomed-in screenshot of the COMET web application. The first red box from the top highlights the sidebar where the Coaches and Staff tab resides, along with the Search Coaches console. The second red box below highlights the option to search for club staff.

From here, you can use the form to help narrow your search for a coach or staff member. While any of the fields can be used and are optional, I recommend searching by family name, first name, and/or date of birth.

The form to search for coaches within COMET. Red boxes highlight key form fields: Family Name, First Name, and Date of Birth

In the active registrations section under the search form, I also suggest clicking the X beside “Organisation” and “Club” to leave those fields because those would limit to your search to only within that governing body or club (for example, you would use that to only search for team officials with registrations in Ontario Soccer).

Make sure to also uncheck any of the status checkboxes (Entered and Confirmed might be checked by default).

The active registrations section to search for coaches or club staff within COMET. A red box on top highlights the registration status where all checkboxes should be unchecked. A red box on the bottom highlights form fields for Organisation and Club which should also be left blank.

Results will pop up if there are any, usually 10 entries per page. You can further narrow your search results by typing in the box above each column.

The search results after searching for a coach or staff member within COMET. A red box highlights the fields where you can narrow your search further: ID, Name, Date of Birth, and Club

If the coach or staff member you’re looking to register comes up in your search results, click on their name to go to their person page, and skip over to the section on registering existing COMET club officials. Otherwise continue on to register a new official to COMET and your club.

Register an official to your club

After searching whether a team official exists in COMET or not, you can move on to registering them.

The searched club official is not in COMET

If a club official isn’t in COMET, you’ll be registering them into the system for the first time. Under the Coaches and Staff tab, click on New coach or New club staff, depending on who you are registering, in the left sidebar.

The left navigation bar in COMET. Two red boxes highlight the buttons to create a new coach or new club staff member

A form will open up where you can enter your club official’s information. Any form fields with red labels are mandatory, while the rest are optional.

The first half of the coach registration form

The second half of the coach registration form

Enter full names in the Family and First Name fields, but enter the club official’s preferred name under Common Name. For example, the common name of David Wayne Hoilett Jr. is Junior Hoilett.
The common name is what shows up on League1 websites, the League1 Canada app, and official start lists and match reports. Please remember to include the person’s first AND last name for the common name.
Passport # is required by Canada Soccer, but we understand that not everyone will have a passport. Use something like a driver’s licence or health card, and include an acronym in front of the number (something like DL1234567890 for a driver’s licence).
This will be the best time to include a coach or club official’s headshot. Click on Choose image to upload a photo per your league’s specifications in the manual.

Before you save, you will also need to fill out the active registrations section at the bottom.

The active registrations form when adding a new club official to a club on COMET.

Once you have successfully saved and submitted the club official, wait for approval from the league to confirm the registration. After that, you club official will be available in your competitions.

The searched club official is already in COMET

If the coach or staff member you searched for is already in the COMET system, click on their name to go to their person page. Under active registrations, click on New Registration.

The active registration section of an existing coach in COMET. A red box highlights the New Registration button where you can register a coach to your club.

In the new registration page, ensure that the club listed in the form is your club, the discipline is Football, the registration type is the person’s position for the club and the Date from is the current date.

Once you have successfully saved, the status of the registration will be “ENTERED”. You should edit the registration again, press “Save As”, and then select “Save As SUBMITTED”. After submitting, wait for approval from the league to confirm the registration. After that, you team official will be available in your competitions.

Once you have successfully saved, the status of the registration will be “ENTERED”. You should edit the registration again, press “Save As”, and then select “Save As SUBMITTED”. After submitting, wait for approval from the league to confirm the registration. After that, the coach or staff member should be available for competitions.